Changing your legal name is an important life event. If you are a notary public, it also means updating your notary commission to match your new name. Each state has its own rules, but the process usually requires you to notify the commissioning authority, file paperwork, and obtain a new seal. Taking the right steps ensures that your notarial acts remain valid and legally recognized.
1. File a Name Change Application
In most states, the first step is to complete a Name Change Application with the office that regulates notaries—often the Secretary of State. Some states provide an online form, while others require a paper submission. Be sure to include your official signature in your new name.
2. Update Your Oath and Bond
After your application is approved, many states require you to file a new oath of office and amend your notary bond. This must usually be done with your county clerk or local recording office. For example, California requires filing within 30 days of the amended commission being issued. Other states may allow more or less time, so always check your state’s deadline.
3. Order a New Notary Seal
Once your amended commission is on record, you must purchase a new notary seal that reflects your updated name. Using a stamp with your old name can invalidate notarizations and create legal risks. Many states also require you to destroy your old seal to prevent misuse.
4. Notify Clients and Record the Change
It’s a good practice to let your clients, employer, or agency know about your name change. Update your notary journal with the effective date, and make a note of when you began using your new name. This protects you in case questions arise later about your records.
5. What Happens if You Don’t Update Your Name?
Failing to update your name could cause problems. Documents notarized with an outdated seal may be rejected. Some states may suspend or revoke your notary commission for non-compliance. Taking care of the process quickly helps you avoid these issues.
Conclusion
Changing your notary name is more than a personal update—it is a legal requirement. While exact steps vary by state, the process generally includes filing a name change application, updating your oath and bond, and ordering a new seal. Staying compliant ensures your commission remains valid and your notarial acts continue without interruption.
