What is ca notary journal requirements? Keeping a notary journal is an important part of being a notary public. It helps you keep track of your notarial acts. And state law requires it.
The notary journal is a notary public’s record of all their notarial acts. State law requires it to be kept in a safe place where it can’t be damaged or destroyed. The journal must be legible, which means you can read it without difficulty. Lastly, it must also be made with durable materials like paper or cloth that can withstand normal wear and tear.
What does a notary journal contain?
The journal must contain these records: the date and time of each notarial act; the name and address of the person who requested the act; the type of document notarized; and if applicable, the name of any co-signer or witness involved in the transaction.
For a more detailed description:
- A notary public must record the following details in their sequential journal about every act performed.
- Time and date of the act. For example, what date and time was it? Today is 05/11/20XX.
- Indicate that the type of act performed. For example, was it an acknowledgment? Was there oath or affirmation involved?
Best practices tip: The notary public should write out the word “acknowledgment,” rather than use any type of abbreviation. Also, follow section 1185.
4. Type of document. The type of document usually will be stated in the title of the document. For instance, is it a power of attorney or deed of trust?
5. Signature of the person signing the document. Did you obtain person who signature is on document signature as a line item in your journal entries?
6. Indicate that satisfactory evidence of the signer’s identity was obtained. The notary public’s sequential journal must contain a statement that the identity of a person making an acknowledgment was based on satisfactory evidence.
7. Lastly, details of how the identity of the signer was established. Was it through credible witness? If not, what is the serial or identifying number given to you?
Who prescribes the information that journal entries?
The secretary of state requires California notaries to have a journal to prove the notary had performed notarization. Moreover, this is to provide that a signer affirmed acknowledged or proved the person was notarized.
Who goes in the journal? Notary or signer?
The person whose signature goes into a notary’s journal is the signer and not the notary.
How do I find a documents title if it does not state it?
If the document does not have a title, ask the signer to describe the purpose of the document and record the signer’s description in the journal.
What if there are multiple documents and signatures?
If there are multiple transactions on one page, a line should separate them, so that each part can be easily identified later on. If there are multiple pages for one transaction, each page should have its own date/time stamp, so that each page has its own information about that specific event.
How to Maintain Your Notary Journal
A notary journal is a record of all the notarizations you perform. It’s important to maintain this journal so that you can keep track of your progress and better understand how your business is growing. As you continue on your journey as a notary, you’ll want to make sure that you:
1) Keep it up-to-date. Follow government code and civil codes.
2) Make it easy to read
3) lastly, make sure everything is accurate
A notary journal is a notarial act record that must be kept in a safe place by all notaries public. This journal contains the names and addresses of people requesting the act, type of document notarized, and any co-signers or witnesses involved in the transaction.