As notary public instructors, we’ve found many common mistakes made by notaries who are just starting. Today we’re going to run through some of the most common notary errors made, and from what we’ve encountered in our time as notary instructors. Hoping this guide can help you.
Common Mistake #1: Not requiring the physical presence of all document signers.
Most importantly make sure to get the identity of the individual. Check your state requirements for types of identification that are acceptable. Make sure as well to examine the contents of the document for completeness before completing the notarization.
Common Mistake #2: Not reading the certificate contents carefully.
Make sure you grasp what notarial act you are performing. For example, does it require oath or acknowledgment?
Common Mistake #3: Not using your name on commission
The name you wrote the Notary certificate must always match the name entered on your official Notary Commission.
Common Mistake #4: Not verifying the signer’s identity.
Identifying the signer is critical.
Common Mistake #5: Not using your official notary signature to sign the document
A common question asked is “does a notary have to sign or just stamp”? Your signature must always match the signature filed with your commissioning.
Common Mistake #6: Not using notary venue
Remember that the venue is the location of signing, and must be accurate for each notarization.
Common Mistake #7: Not checking the date to assure it’s correct
With time going by fast, always check your calendar as postdates or incorrect dates are not allowed.
Common Mistake #8: Forgetting your title
In California, notaries must include the title for each certificate of acknowledgment form they notarize. Make sure your commission name is printed and your “Notary Public” title is applied. Failure to do so may result in the rejected document (s).
Common Mistake #9: Rushing through the signing
Always take your time. Don’t overthink. Don’t overbook. Make sure to always perform your official acts correctly.
Common Mistake #10: Not learning state requirements
Know your state laws. Know what’s required from your state.
Common Mistake #11: Not being prepared for notary signings
We offer an introductory course to start your career as a notary public if you need assistance getting ready.
Common Mistake #12: Using your notary stamp wrong
Lastly, a common question from notaries is “does a notarized document need a notarial seal”? The answer is you; notaries always should be aware of their job relating to stamping the document.
Documents should be stamped, sealed, and delivered for signers. For instance, with notary acknowledgments ca. Acknowledgments are sometimes filed later so making sure a good impression is done works great.