When notarizing documents, every detail matters – even the color of ink you use. While it may seem minor, ink color can affect the acceptance and legality of documents. So, what color ink should a notary use? Let’s break it down by state and best practices to ensure your notarizations are smooth and professional.
Does Ink Color Matter for Notarizations?
In most states, there are no strict rules about which ink color notaries must use. However, using the wrong color can create issues. Some states and recording offices prefer blue or black ink to distinguish original signatures from photocopies.
It’s always best to check with your Secretary of State or notary regulatory body for specific guidance.
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State Guidelines on Ink Color for Notarizations
Florida – Blue or black ink is recommended, though not legally required. Blue ink helps identify originals.
New York – No official rule, but blue or black ink is best to avoid issues with recording agencies.
Texas – Blue or black ink is typically used. Blue ink is preferred to distinguish copies from originals.
California – Blue or black ink is advised. Some recorders favor blue ink for clarity.
Georgia – No specific ink color requirement, but blue or black ink is encouraged.
Best Practices for Ink Color in Notarizations
- Use Blue or Black Ink
Blue and black ink are universally accepted for notarizations. Blue ink is often preferred because it stands out more easily against black and white photocopies, making it simple to identify original documents. - Avoid Unconventional Colors
Colors like red, green, or purple can lead to complications. Some clerks or recording offices may reject documents with non-standard ink, fearing that the document may appear altered or unofficial. Stick to professional colors to avoid delays. - Consistency is Key
Ensure that your signature, stamp, and notarial certificate are all completed using the same ink color. This enhances the overall presentation and professionalism of the document.
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Best Practices for Notaries
- Choose Blue or Black Ink – These colors are widely accepted. Blue ink is often preferred for originals.
- Avoid Uncommon Colors – Steer clear of red, green, or purple ink. These colors may raise concerns about alterations.
- Be Consistent – Use the same ink color for your signature, stamp, and notarial certificate.
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How to Avoid Ink-Related Issues
- Carry Extra Pens – Always have backup blue and black pens.
- Test Before Signing – Make sure the ink flows smoothly.
- Inform Clients – Advise signers to use blue or black ink for any sections they complete.
Conclusion
Even though ink color may not seem critical, using blue or black ink can save you from unnecessary problems. Following these best practices ensures your notarizations look professional and are accepted everywhere.
🌟 Have more questions about notarial best practices? Our Notary Helpline is here to assist you. Call or email us today!
