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What is a Notary Public?

/ Notary Basics and Fundamentals, Notary Report / By
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Want to know what is a notary public is and what they do? Then, this is the definitive guide about notaries.

What is a Notary Public?

A notary public is a person who has been commissioned by the state to serve as an impartial witness to documents. This refers to individuals, family matters, law matters, real property matters, etc.

Generally, they witness the signing of documents, verify signers identity, record an entry for the signing, complete their notarial act. The term “Notary Public” is most common in the United States. But it is also commonly used in other countries.

As a government official who performs a lawful duty while commissioned, all notaries are expected to help safeguard the public from fraud that may arise. 

What does a notary do? 

As an added scenario, 

John Doe is sick and wants to make sure he has proper forms to have his wife Kim have authority if something happens. John draws up documents for him and his wife to sign, which require notarization. 

Nancy notary notarizes the documents of signer by:

First: verifying their identity. 

Second: watching them sign

Third: Completing notarial act stating information (signers name, date, seal, notaries name).

Lastly: Completed journal entry (date/time, signers signature, id details, etc.)

In this event, Nancy Notary now has a record that this specific document was signed by John and notarized by her. This helps cut down on any fraud arising from someone stating John did not sign it, as Nancy now has John’s ID details, signature, name and address, date and time, etc. 

Generally, a notary is a person who safeguards the integrity of legal documents and administers oaths. Usually, before a person joins Notary, he or she needs to pass an examination, and in most states, a criminal background check.

Tasks Performed by a Notary Public

1. Administer oaths and affirmations

2. Acknowledgment on deeds, mortgages, powers of attorney, and other conveyances of real estate or personal property.

3. Certify copies of a few specified documents

4. Protest notes and exchange bills when applicable.

5. Provide proof of execution services

6. Take depositions or affidavits

A Notary helps prevent fraud by checking signers’ identification and watching for signers’ willingness to sign the documents. Every power of attorney, grant deed, quitclaim deed, loan signing, home sale, refinance, deed of trust, living will, trust, and more… requires the signature and stamp of the notary public.

Can you imagine how many documents are notarized every day? 1000’s. And, there are so many needs for documents notarized to where a notary can have a profitable notary business as soon as receiving their commission. Start by taking our course.

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