You’re about to take your oath as a notary public, but you may wonder what you should do with the commission and bond once you receive them. The information below will help clarify how to file these documents in California.
Know where your principal place of business is located, filing your notary
As a notary, you are required to know where your principal place of business is located and where your notary public commission and bond are kept.
You must also know the location of all records related to your appointment.
Your original bond, addressed stamped envelope, 30 calendar days
The original bond is the most important document in your notary public business. It is a legal document, which you should keep in a safe place at all times. The bond is a contract between you as an individual (the principal) and the state in which you are commissioned. It guarantees that any claims arising from actions taken under your notary commission will be paid by you personally if no other assets remain from the transaction or event that led to the claim; this is called “indemnity.”
The original bond must be presented for filing within 30 days after taking office and before performing any notarial act for which it may be needed. If there is no complaint against your conduct as a notary public, then no investigation will take place; however, if any claims arise out of acts performed during your time frame or later on down the road when some kind of problem arises with someone who wants to file against me as their Notary Public Officer.
Provide the county clerk office with your original commission, county clerk office, commission certificate
The county clerk office will accept your oath of office and surety bond on or before the 30th calendar day after you receive your commission. Your commission is valid for up to four years, but you can renew it within one year of its expiration date if you complete training, background check, and purchase of more supplies.
The oath of office forms, certified mail
You can file by mail. Send your original bond, addressed stamped envelope and 30 calendar days after the date of issuance to:
- County Clerk Office
- Name of clerk in the county of your principal place of business
If you want to file by mail
If you want to file by mail, please send the following documents:
- Certified Mail – The original bond and commission certificate must be sent via certified mail.
- Original Bond – Your oath of office forms will be returned to you with the official copy of your notary public bond after it has been filed.
- 30 Calendar Days – You must submit within 30 days of the commencement date stated on your commission. Your commission should be processed and approved in the county clerk’s office. You will receive a notice from them once they have filed.
If you’re unsure about how to file your notary public oath and bond, we hope this post has been helpful. If you still have questions, don’t hesitate to reach out to our team of experts at Notary Public Class for more information. Good luck!